Trade–In Document File

12–704. Trade–In Document File. A. Description: Used to document trade-in sale transactions which reflect property that is traded-in as partial or full payment for an agency purchase. This file contains Request for Trade–In Document and Record of Trade–In Sales. Information includes agency’s name, address, requestor’s name, location of property, agency contact person for viewing property, indication whether trade-in is being applied to sole source and new purchase. Also included are commodity code, description, purchase date, make, model-serial number, trade-in value, net cost, new item, purchase order number and related information. B. Retention: 3 years, destroy. HISTORY: Added by State Register Volume 26, Issue No. 4, eff April 26, 2002.