The budget unit shall use the rent PIJ template and submit the completed PIJ to the Department.

R2-18-301. The budget unit shall use the rent PIJ template and submit the completed PIJ to the Department. 2. If the PIJ is incomplete, the Department shall identify deficiencies and either request additional information or return the PIJ to the budget unit for completion and resubmission. 3. The Department or ITAC shall use the following general criteria to review each completed PIJ within its authority: a. Whether the proposed solution addresses the stated problem or situation; b. Whether the budget unit is competent to carry out the project successfully; c. Whether sufficient sponsorship and support by budget unit leadership exists; d. Whether cost estimates provided are accurate; e. Whether the proposed project aligns with the budget unit’s Strategic IT Plan; and state- f. Whether the proposed solution complies with wide IT standards. 4. Based on the review, the Department or ITAC shall take one of the following actions: a. Approve, b. Conditionally approve, or c. Disapprove. 5. The Department shall inform the budget unit of the review decision in writing. 25-3 September 30, 2025 Arizona CHAPTER 18. GOVERNMENT 6. If the Department or ITAC conditionally approves the IT project, it shall identify the conditions the budget unit shall satisfy to proceed with the project. Unless otherwise stated in the Department’s communication to the budget unit, the budget unit may begin the IT project, with Department monitoring, while the identified conditions are in the process of being satisfied by the budget unit. 7. If the Department or ITAC disapproves the IT project, the budget unit shall not begin the IT project, nor commit or spend any funds nor enter into any project-specific contract or vendor agreement. B. If the Department determines that an IT project is at risk of failing to achieve its intended results or does not comply with A.R.S. Title 18, Chapter 1, the Department shall temporarily suspend the expenditure of monies and related activities for the IT project or recommend to ITAC that ITAC temporarily suspend the expenditure of monies and related activities for the IT project. C. Any temporary suspension under subsection (B) shall only be lifted by the Department or ITAC, as applicable, once the cause for the suspension has been adequately rectified as determined in the sole discretion of the Department or ITAC. Historical Note Adopted effective July 9, 1998 (Supp. 98-2). Amended Decem- by final rulemaking at 10 A.A.R. 4449, effective ber 4, 2004 (04-4). Amended by final rulemaking at 25 A.A.R. 1133, effective June 7, 2019 (Supp. 19-2). R2-18-301. Information Technology Planning annu- A. Under A.R.S. Title 18, Chapter 1, each budget unit shall ally develop and submit to the Department an IT Plan containing goals, challenges, and plans. Budget units shall submit IT Plans to the Department each year on or before May 15. The legislative and judicial departments of state government shall submit IT Plans on or before September 1 of each year for information purposes. B. The Department shall review the proposed budget unit IT Plan to determine whether: 1. Outcomes are measurable, 2. Quality assurance plan is included, 3. Disaster recovery plan is included, and 4. IT goals align with statewide IT standards. C. The Department shall either approve or disapprove the IT Plan and shall notify the budget unit of its decision. An approved budget unit IT Plan remains in effect until the end of the fiscal year for which it is submitted. Historical Note Adopted effective July 9, 1998 (Supp. 98-2). Amended Decem- by final rulemaking at 10 A.A.R. 4449, effective ber 4, 2004 (04-4). Amended by final rulemaking at 25 A.A.R. 1133, effective June 7, 2019 (Supp. 19-2). Amended by final expedited rulemaking at 31 A.A.R. 2834 (September 5, 2025), with an immediate effective date of August 12, 2025 (Supp. 25-3).