STAFF

1.12.2.11 STAFF: The office shall serve as staff to the commission and shall: A. prepare, file and post all notices of meetings; B. prepare the agenda for meetings; the agenda for regular meetings shall include at a minimum a call to order, roll call, approval of agenda and minutes, presentation and recommendations to the commission, unfinished business, commission-requested discussion or action, new business, and adjournment. C. arrange the time, place, and facilities for meetings; D. tape record each meeting; the tape recording shall constitute the detailed minutes of the meeting; E. prepare summary minutes of each meeting in writing in accordance with New Mexico law; summary minutes shall include at a minimum the date, time, and place of the meeting; the names of commission members present and absent; the subjects discussed by the commission; and a record of all votes taken that shows how each member voted. F. prepare ballots for election of officers as necessary; G. establish and maintain an electronic distribution list for all persons requesting notice of comment drafts; H. maintain and have custody of the records of the commission; I. draft or review proposed rules and guidelines, and proposed amendments to rules and guidelines; J. prepare reports on behalf of the commission; K. recommend revisions to commission operating procedures as needed; L. orient new commission members; and M. do all other tasks requested by the commission. [2-1-00; Recompiled 11/30/01]