RETENTION AND SCHEDULING REQUIREMENTS

1.13.4.11 RETENTION AND SCHEDULING REQUIREMENTS: Electronic messages determined to be a public record shall be classified, filed and retained on the basis of content. A. Attachments classified as public records shall be categorized under the appropriate record classification identified in 1.21.2 NMAC, Retention and Disposition of Public Records. B. An electronic message that contains multiple subjects with different retention periods shall be retained according to the longest retention period. C. An electronic message scheduled as permanent may be transferred to the state archives under the provisions of 1.13.10 NMAC, Records Storage and Access. D. Non-record electronic messages may be destroyed without the prior approval of the state records administrator. [1.13.4.11 NMAC - Rp, 1.13.4.11 NMAC, 3/31/2015; A, 11/30/2015]