Records Transmittal

A. Prior to the delivery of records to the records center for storage, an agency must submit a completed Form SS ARC 103 (Records Center Transmittal Form) to the records center. 1. A separate transmittal form (SS ARC 103) shall be completed for each disposal date (i.e., January or July of a given year). 2. For each box, the agency shall include the following information on their transmittal forms: a. agency box number; b. beginning and ending dates for the records in the box; c. the records series title as it appears on the agency’s approved retention schedule; d. a notation if the records are on a media other than paper; and e. a notation if any of the records contain confidential information. AUTHORITY NOTE: Promulgated in accordance with R.S. 44:405. HISTORICAL NOTE: Promulgated by the Department of State, Office of the Secretary of State, Division of Archives, LR 29:953 (June 2003), amended LR 51:1872 (November 2025).