Recordkeeping: Authorized media for record storage; organization and accessibility of records; separate storage of duplicate copies; safeguards for electronic records

NAC 90.3883 Recordkeeping: Authorized media for record storage; organization and accessibility of records; separate storage of duplicate copies; safeguards for electronic records. ( NRS 90.390 , 90.750 ) 1. An investment adviser may immediately produce and reproduce, and shall maintain and preserve, a record described in NAC 90.386 , 90.3862 and 90.3867 to 90.3877 , inclusive, in: (a) Paper or hard copy form, as those records are kept in their original form; (b) Micrographic media, including, without limitation, microfilm, microfiche or any similar medium; or (c) Electronic storage media, including any digital storage medium or system that meets the terms of this section. 2. An investment adviser described in subsection 1 shall: (a) Arrange and index the records described in NAC 90.386 , 90.3862 and 90.3867 to 90.3877 , inclusive, in a way that permits easy location, access and retrieval of any particular record; (b) Promptly provide any of the following that the Administrator or its examiner or other representatives may request: (1) A legible, true and complete copy of any record described in NAC 90.386 , 90.3862 and 90.3867 to 90.3877 , inclusive, in the medium and format in which it is stored; (2) A legible, true and complete printout of any record described in NAC 90.386 , 90.3862 and 90.3867 to 90.3877 , inclusive; and (3) Means to access, view and print any record described in NAC 90.386 , 90.3862 and 90.3867 to 90.3877 , inclusive; (c) Separately store, for the time required for preservation of the original record described in NAC 90.386 , 90.3862 and 90.3867 to 90.3877 , inclusive, a duplicate copy of the record on any medium authorized by this section; and (d) In the case of a record described in NAC 90.386 , 90.3862 and 90.3867 to 90.3877 , inclusive, that is created or maintained on electronic storage media, establish and maintain procedures to: (1) Maintain and preserve the records so as to reasonably safeguard the records from loss, alteration or destruction; (2) Limit access to the records to properly authorized personnel and the Administrator, its examiners and other representatives; and (3) Reasonably ensure that any reproduction of a non-electronic original record on electronic storage media is complete, true and legible when retrieved. (Added to NAC by Sec’y of State by R018-21, eff. 6-2-2023)