Purchase Orders

12–505.2. Purchase Orders. A. Description: Office copies of purchase orders for goods and services paid for by the county, or for goods and services yet to be delivered to the county. Information includes vendor number, project

number, date of purchase order, department, vendor name and address, shipping instructions, quantity ordered, unit of issue, description of goods/services ordered, general ledger account number, unit price, extended price, purchasing agent signature, individual who signs for receipt of goods/ser- vices and date received, and notations regarding any shortages in shipment. B. Retention: 3 years, then destroy. HISTORY: Added by State Register Volume 16, Issue No. 6, eff June 26, 1992.