Permanent Improvement Files

12–326. Permanent Improvement Files. A. Description: Files concern construction of and permanent improvements to the agency’s facilities. Information includes project proposal, capital improvement requests, authorizations to

execute construction contracts, cost estimates, construction contracts, related memoranda, correspon- dence, blueprints, and specifications. B. Retention: (1) Records created before 1980: (a) Agency: Until completion of construction project and no longer needed for reference. (b) State Archives: Selection of needed documentation. Permanent. (2) Records created in 1980 and later: Until completion of construction project and no longer needed for reference; destroy. HISTORY: Added by State Register Volume 16, Issue No. 6, eff June 26, 1992. Amended by State Register Volume 26, Issue No. 4, eff April 26, 2002.