Paid Invoices

12–505.3. Paid Invoices. A. Description: Filed copies of invoices submitted by various vendors supplying goods and services to the county. These invoices are filed together with copies of the county checks and/or claim forms containing descriptions of the items purchased. Information includes invoice: vendor name, address, date of purchase, purchase order (if any), invoice number, item(s) or service(s) purchased, amounts, total; check copy: vendor name, address, date of check, amount, check number; and claim form: date, account number(s), description of item(s), amount(s), approval signature(s). B. Retention: 3 years, then destroy. HISTORY: Added by State Register Volume 16, Issue No. 6, eff June 26, 1992.