Internal Procurement Procedures; Procurement Records

19–445.2005. Internal Procurement Procedures; Procurement Records. A. Procedures Manual. All governmental bodies shall develop and maintain an internal procurement procedures manual and forward a copy, and any revisions, of such to the Materials Management Officer. Upon receipt of the respective governmental body’s internal procurement procedures manual, the Materials Management Office shall be responsible for the following review:

(1) Determine that written internal operations procedures as submitted (a) are consistent with the South Carolina Consolidated Procurement Code and Regulations, (b) are consistent with any policies or procedures published by the chief procurement officers for their respective areas of responsibility, and (c) establish a clear means by which vendors can identify the governmental body’s procurement officers and the limits of their authority. (2) Notify the governmental body of its findings in writing. B. Procurement Records. Each governmental body must maintain procurement files sufficient to satisfy the requirements of external audit. HISTORY: Added by State Register Volume 6, Issue No. 7, eff May 7, 1982. Amended by State Register Volume 19, Issue No. 2, eff February 24, 1995; State Register Volume 31, Issue No. 5, eff May 25, 2007.