Form of Documents.

(a) Form of Documents. (1) All documents presented for filing shall be unbound on white opaque paper of good quality, eight and one-half (8 1/2) inches by eleven (11) inches in size, with one (1) inch margins, and shall be flat, unfolded (except when necessary for the presentation of exhibits), without back or cover, and shall comply with all other applicable provisions of the Local Rules. (2) All memoranda, including footnotes, shall utilize 14-point Times New Roman plain style, except that italics, underlining, or boldface may be used for emphasis. 12 (3) All documents shall be clearly legible with text appearing on one side of each sheet only.

(4) All documents shall be double-spaced except for the identification of counsel, title of the case, footnotes, quotations, and exhibits. (b) Identification of Person Filing a Document. The name, Hawaii bar identification number, address, telephone number, and email address of counsel (or, if pro se, of the party), and the specific identification of each party represented by name and interest in the litigation (e.g., plaintiff, defendant, etc.) shall appear in the upper left corner of the first page of each document presented for filing, except that in multi-party actions or proceedings, reference may be made to the signature page for the complete list of parties represented. (c) Caption, Case Numbers, and Title.

Following the identification of the person filing the document, there shall appear: (1) the title of the court; (2) the title of the action or proceeding; (3) the case number of the action or proceeding, whether it is civil or criminal, followed by the initials of the judge(s) to whom it is currently assigned; (4) a title describing the document; and (5) any other matter required by the Local Rules. If the case is a consolidated case, the words “Consolidated Case” shall appear on the first page of the document. (d) Exhibits, Declarations, and Affidavits. Original documents and Mandatory Chambers Copies (see LR10.3) of exhibits, declarations, and affidavits shall have appropriately labeled tabs.

All exhibits attached to documents shall show the exhibit number or letter at the bottom of the first page of the exhibit. Exhibits, declarations, and affidavits shall not contain cover sheets in lieu of tabs. 13 To the extent possible, parties should refrain from submitting multiple copies of the same exhibit. Exhibits may be copies but must be clearly legible and not unnecessarily voluminous.

Unless otherwise authorized by the court or necessary for the presentation of exhibits, all exhibits shall be printed on one side only and shall be on white opaque paper of good quality, eight and one-half (8½) inches by eleven (11) inches. Counsel are required to reduce oversized exhibits to eight and one- half (8½) inches by eleven (11) inches unless such reduction would destroy legibility or authenticity. An oversized exhibit that cannot be reduced shall be filed separately with a captioned cover sheet, identifying the exhibit and the document(s) to which it relates. Such oversized exhibits may, at the discretion of the clerk, be kept out of the electronic docket, but will be retained by the court.

Non-paper physical exhibits shall not be attached to any document. A non- paper physical exhibit shall be placed in a secure container labeled with the case name, case number, and the name, address, and telephone number of the submitting party; and submitted to the court with a separately filed notice. The notice shall include a description of the exhibit and an explanation for why it is not possible to attach the exhibit to the document to which it relates. Unless the filer is exempted from electronic filing, the notice shall be filed electronically.

The exhibit, the notice, and the applicable NEF shall be presented to the clerk’s office. (e) Signatures on Declarations and Affidavits. When it is impracticable to submit an original signature on a declaration or an affidavit along with a filing, the declaration or affidavit may be submitted with an electronic signature. The party and/or attorney must maintain the declaration or affidavit with the original signature.

(f) In Camera Submissions. Documents submitted for in camera inspection shall have a captioned cover sheet that indicates the document is being submitted in camera and shall include an envelope large enough for the in camera documents to be sealed without being folded. (g) Fax/Email Filings. No document may be filed by faxing or emailing it to the court unless the filing party has first obtained leave to do so.

Leave will be subject to the court’s discretion and will only be granted for good cause. 14 LR10.3 Mandatory Chambers Copies. (a) When Required. Except for prisoners proceeding pro se, two (2) Mandatory Chambers Copies are required of the following: complaints and amended complaints; corporate disclosure statements; any document pertaining to a request for court action, including motions, appeals, and petitions, and any opposition to and reply in support, as well as concise statements, exhibits, declarations, and affidavits in any way related to the request for court action; Scheduling Conference Statements; Final Pretrial Conference Statements; Settlement Conference Statements; trial briefs; and discovery briefs.

Mandatory Chambers Copies of the following are not required: answers, appearances of counsel, certificates of service, entries of default, routine discovery (including designations and namings of witnesses, disclosures, answers to interrogatories and document requests, requests for admissions, expert reports, etc.), and returns of service. (b) Format. (1) All Mandatory Chambers Copies shall indicate which judge should receive the copies. (2) Mandatory Chambers Copies must comply with all Local Rule requirements, including the tabbing of exhibits and declarations or affidavits.

(3) If a document has been filed electronically, the Mandatory Chambers Copies should consist of a printout of the filed document, showing the ECF header containing the filing information. (4) Mandatory Chambers Copies shall be held together with a single staple in the upper left corner. In lieu of a staple, rubber bands or binder clips are acceptable. Metal prongs and fasteners are not allowed.

(c) Timing. (1) If a document is filed in hard copy, the Mandatory Chambers Copies must be submitted at the time the original document is filed. (2) Mandatory Chambers Copies of electronically filed documents may be mailed to the clerk’s office if they are mailed from anywhere in 15 Hawaii no later than the business day following the date the document was filed. (3) If a document concerns an imminent or expedited proceeding, Mandatory Chambers Copies shall be delivered as soon as possible after filing.