Judicial Retention Schedules

Effective January 1, 2019 I. General A. Authority to Dispose of Records. Clerks of Circuit Court, Judges and other court officers shall dispose of records in the manner set out in this Rule and in accordance with the retention schedules specified herein. The retention schedules set out in this Rule should be presented to the appropriate county records commission, one time only for informational purposes, before disposal of the records. Prior to disposal of judicial records not listed on this schedule, or if special circumstances necessitate the retention or disposal of judicial records in a manner not set forth in this Rule, a circuit court clerk, judge or other officer of the court must seek written authorization from the Indiana Office Judicial Administration (IOJA) to maintain or destroy such records. B. Authorized Formats of Permanent Records. Records required to be maintained permanently under this Rule may be maintained in their original format, on microfilm, or in electronic format. The record keeping formats plus the quality and permanency requirements employed for permanent records shall be approved by the IOJA to ensure compliance with this Rule, Administrative Rule 6, and Trial Rule 77. (1) Microfilmed Records. Records which may be microfilmed under this Rule must be microfilmed in accordance with the provisions of Administrative Rule 6. The retention schedules will identify which records are authorized to be microfilmed and may provide other specifications such as a time period to maintain a record in its original format before microfilming is permitted. Microfilming other records is not authorized because the cost of microfilming exceeds the costs of storage for the duration of the retention period. If special circumstances arise, a circuit court clerk, judge, or other officer of the court may seek written authorization from the IOJA to microfilm records other than those herein authorized. (2) Records in Electronic Form. Records which may be maintained electronically under this Rule must be stored and preserved in accordance with the provisions of Administrative Rule 6. Records maintained electronically must be kept so that a hard copy can be generated at any time. C. Records Authorized for Transfer. Records deemed permanent or authorized for transfer to the Indiana State Archives. Indiana Archives and Records Administration, must follow the Archive’s written procedures and use its approved forms before transfer can occur. With the written approval of the Indiana Supreme Court, records authorized for transfer to the Archives Division of the Indiana Archives and Records Administration may be deposited by said Archive with a local repository, such as a historical society, library, archives, or university, as designated by the Archive and meeting the archival standards of the Archive. D. Retention Schedules. These retention schedules are based upon assumptions that because certain records exist, others may be destroyed. Due to fire disasters, or other causes, this may not be true for all Indiana counties. Therefore, the first step is to conduct an inventory to determine if records requiring permanent retention or transfer do indeed exist before destroying records by series whose authority for destruction is based on the fact that other records exist. The list of retention schedules is arbitrarily arranged by type of jurisdiction and not by court, since jurisdictions overlap from court to court with original, concurrent and exclusive jurisdictions. Different courts in different counties can exercise the same jurisdiction. The date of 1790 means that the record potentially could date from the formation of the county. The format includes a number, as 85-4.3-04, which gives the year of the schedules (1985), the jurisdiction (4.3, or family law/adoptions) and the record series item (04). As new record series are added, additional numbers will be assigned. If a series is amended, it will be followed by an “R” for “revised.” The jurisdictions, which can be the same for a number of courts, are classified as: 85-1 Civil 85-1.1 Civil 85-1.2 Chancery 85-1.3 Lis Pendens Series 85-1.4 Partitions 85-1.5 Dissolution of Marriage 85-2 Criminal 85-3 Estates 85-3.1 Wills 85-3.2 Estates 85-3.3 Guardianships 85-3.4 Trusts 85-4 Family Law 85-4.1 Juvenile 85-4.2 Paternity 85-4.3 Adoption 85-4.4 Birth Certificate Record 85-5 County Court/Municipal Court/Small Claims Small Claims Misdemeanors Traffic Infractions Plenary Civil City Civil Jurisdiction 85-6 Naturalization 85-7 Conciliation 85-8 Special Judicial Functions 85-8.1 Insanity/Mental Health 85-8.2 Epileptic Hearings 85-8.3 Feeble-Minded Hearings 85-8.4 Riley Hospital Hearings 85-8.5 Children Ordered to Public Hospitals 85-8.6 IU Medical Center Hearings 85-8.7 Receiverships 85-8.8 Drainage 87-9 General Schedules II. Procedure It is critically important that these schedules be carried out exactly as approved since this is your legal authority to do so, and only for the records so listed. Once a record is destroyed, its information is lost. Do not assume that the record under consideration is the record actually authorized for destruction. You must compare both the title and content before a record series can be destroyed. Work in a spirit of caution. If in doubt, save until you can get advice from the Division of IOJA or the Indiana Archives and Records Administration. Civil (1) 85-1.1-01R Entry Docket 1790-c. 1913 maintain permanently meeting the standards of Admin. R. 6. 85-1.1-02 Issue Docket 1790-c. 1913 destroy. 85-1.1-03R Entry, Issue Docket & Fee Book (Civil Docket, 1970 +) c. 1913-1990 maintain permanently (may microfilm after 20 years). 85-1.1-04 Change of Venue Record c. 1873 + maintain permanently (may microfilm after 20 years and destroy original). 85-1.1-05 Judge's/Bench/Court Docket 1790-c. 1918 destroy. 85-1.1-06 Clerk's Docket Day Book/Scratch Book 1790-c. 1918 destroy. 85-1.1-07 Sheriff's Docket (rare) 1790-c. 1918 destroy. 85-1.1-08 Bar Docket (cases arranged by attorney; not Entry Docket) 1790- + destroy. 85-1.1-09 Summons Docket (rare) c. 1790- + destroy 6 years after date of last entry. 85-1.1-10 Sheriff's Summons Docket (rare) c. 1790- + destroy 6 years after date of last entry. 85-1.1-11 Witness Docket/Witness Affidavit Docket c. 1860's- + destroy 3 years after date of last entry and audit by State Board of Accounts. 85-1.1-12 Stamp Tax Docket c. 1933-1965 destroy. 85-1.1-13 Bond Register (bonds filed in civil actions) c. 1880's- + destroy 20 years after date of last entry. 85-1.1-14 Misc. Bond Record (bonds filed in civil actions) c. 1880's- + destroy 20 years after date of last entry. 85-1.1-15 Recognizance Bond Record-Civil varies as separate ledger destroy 20 years after date of last entry. 85-1.1-16 Record of Assignments (rare) 1870's- + destroy 20 years after date of last entry. 85-1.1-17R Civil Order Book 1790-1990 maintain permanently meeting standards of Admin.R. 6. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-1.1-18 Index to Civil Cases/General Index to Civil Order Book/Gen. Index Plaintiff and Gen. Index, Defendant 1790-1990 maintain permanently. May microfilm 20 years after date of last entry, using microfilm system meeting standards set by Supreme Court. 85-1.1-19R Misc. Order Book varies, usually 20th Century maintain permanently. May Microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-1.1-19.1R Nonjudicial Order Book (Certifications and Statutorily Directed Matters) 1989- + maintain permanently meeting the standards set by the Supreme Court (may microfilm after 20 years). 85-1.1-20 Civil Order Book Complete; Final Order Book Civil 1790-1990, usually 19th Century transfer to Archives Division, Indiana Archives and Records Administration. 85-1.1-21 General Index to Complete Order Book, Civil 1790-1990 transfer to Archives Division, Indiana Archives and Records Administration. 85-1.1-22 Depositions, opened 1790- + maintain as part of Civil Case File. 85-1.1-23 Depositions Not Admitted Into Evidence or for Dismissed Cases 1790- + return to attorney at disposition of case or destroy 1 year after final disposition of case. 85-1.1-24 Docket Sheets c. 1910-1990 maintain permanently. May microfilm and destroy original 3 years after final disposition of case, unless dissolution of marriage, then may microfilm and destroy original 21 years after disposition. 85-1.1-25R Plenary Civil Case Files Designated as CP, CT, MT, PL, CC, MF 1790-9/1881 transfer to Archives Division, Indiana Archives and Records Administration. 9/1881-1990 maintain all divorce/dissolution cases; cases where title to real property is in issue; public sector cases; and pre-1941 adoption and bastardy cases in original or in microfilm. For remaining cases, maintain a 2% statistical sample, which is determined by the IOJA with transfer to the Archives Division, Indiana Archives and Records Administration. Destroy remaining files 20 years after final disposition. 90-1.1-25.1R Civil Miscellaneous Case Files (MI) 1/01/1987- + retain for 5 years and upon review of trial court. Maintain permanently all tax deed MI cases ordered upon IC 6-1.1-25-4.6. 17-1.1-25.2 Tax Sale Case Files (TS) and (TP) 2017+ maintain permanently in original, microfilm, or electronically if the court has a scanning system approved under Administrative Rule 6 that directly scans or electronically files documents into the court case management system and saves a digital image of a document as part of the electronic case file. 85-1.1-26R Dismissed Civil Case Files Designated as CP, CT, MI, RS, DR, DC, DN, MH, PO, PL, CC, MF 9/1881- + Unless relief granted under TR 60(B): (a) those dismissed before trial, destroy 2 years after dismissal; (b) those dismissed during or after trial, destroy 2 years after order to dismiss is given under TR 41. 89-1.1-26.1R Shorthand Notes/Tapes/ Disks Not Transcribed 1873- + destroy 3 years after date of trial for CP, CT, MI, RS, DR, MH, PO, CC, and MF. 91-1.1-61 Protective Order Case Files With PO, JQ Designation Under Administrative Rule 8 1/1/1992- + destroy 3 years after date Order has been entered. 91-1.1-62 Notice and Release of Lien for Medical Assistance (IC 12-1-7-24.6)(c)(1) 1982- + for those liens formally released by Dept. of Public Welfare, destroy notice and Lien 2 years after release filed. 91-1.1-63 Hardship Driver's License (Emergency Order for Restricted Hardship License) (MI Case # Only) varies for independent court action, not a part of a larger case, and if original order in RJO, destroy Case File 2 years after judgment. 17-1.1-65 Expungement Civil Case designated as XP 2015+ destroy 2 years after the final action in the case Judgments and Executions 85-1.1-27 Judgment Dockets 1790- + pre-1853 transfer to Archives Division, Indiana Archives and Records Administration. post 1852 destroy docket 20 years after date of last entry. 85-1.1-28 Transcribed Judgment Docket (copy of deteriorated original) varies destroy 20 years after date of last entry. 85-1.1-29 Judgment Docket Release c. 20th Century destroy 20 years after date of last entry. 85-1.1-30 Record of Delinquent Tax/Delinquent Tax Judgment Record IC 6-1-55-1 IC 6-1.1-23-9 1964- + destroy 20 years after date of last entry. 85-1.1-31 Judgment Docket: Statements and Transcripts (orig. statements of judgment of court w. ref. to Judgment Docket) (ledger) ACTS 1929:83:1 IC 34-1-43-1 (not all courts created this ledger) 1929- + destroy 20 years after date of last entry. 85-1.1-32 Judgment Statements and Transcripts (originals) varies, usually after 1929- + destroy 20 years after filing. 90-1.1-32.1 Collection Warrant Under Employment Security Act (IC 22-4-29-7) varies destroy after 20 years. 85-1.1-33 Judgment Docket Index varies destroy 20 years after date of last entry. 85-1.1-34 Praecipe/Certified Copy Praecipe (ledger) 1790- + destroy 20 years after date of last entry. 85-1.1-35 Praecipes 1790- + destroy 20 years after filing, if filed separately. 85-1.1-36 Executions 1790- + pre-1853 transfer to Archives Division, Indiana Archives and Records Administration. post 1852 destroy 20 years after date of last entry. 85-1.1-37 Execution Dockets 1790- + pre-1853 transfer to Archives Division, Indiana Archives and Records Administration. post 1852 destroy 20 years after date of last entry. 85-1.1-38 Sheriff's Execution Docket (rare) c. 1853- + destroy 20 years after date of last entry. 85-1.1-39 Register of Executions (rare) c. 1870's- + destroy 20 years after date of last entry. 85-1.1-40 Supplement to Execution Docket (rare) c. 1870's- + destroy 20 years after date of last entry. 85-1.1-41 Executions: Order of Sale (original pleadings) c. 1790- + destroy 20 years after date of issue. 85-1.1-42 Executions: Order of Sale (ledger) c. 1790's- + destroy 20 years after date of last entry. 85-1.1-43 Stay of Execution (original pleadings) c. 1790's- + destroy 20 years after date of issue. 85-1.1-44 Index to Execution Docket varies destroy 20 years after date of last entry. 85-1.1-45 Fee Bills (original filings) 1790- + destroy after 20 years. 85-1.1-46 Fee Bill Record varies, usually 20th Century destroy 20 years after date of last entry. 85-1.1-47 Sheriff's Fee Bill Docket varies, usually 20th Century destroy 20 years after date of last entry. 85-1.1-48 Fee Bill Index varies, usually 20th Century destroy when last entry becomes 20 years old. 85-1.1-49 Tax Warrants IC 6-8-7-1 (1976) 1933-1980 destroy after 20 years. 85-1.1-50 Alias Tax Warrants IC 6-8-7-2 and IC 6-8-7-3 (1976) 1933-1980 destroy after 20 years. 85-1.1-51 Tax Warrants 1980- + maintain 3 years after payment and audit by State Board of Accounts. 85-1.1-52 Alias Tax IC 6-8.1-8-2(e) 1980- + maintain 3 years after payment and audit by State Board of Accounts. NOTE: REVENUE DEPARTMENT MAY “RENEW A LIEN FOR ADDITIONAL TEN (10) YEAR PERIODS BY FILING AN ALIAS TAX WARRANT...” 85-1.1-53 Power of Attorney Filings 1790- + pre-9/1881 transfer to Archives Division, Archives and Records Administration. post 9/1881 destroy after 20 years. 85-1.1-54 Power of Attorney Record (not all courts created) c. 1881- + varies destroy 20 years after date of last entry. 85-1.1-55 Power of Attorney Index (rare) c. 1881- + varies destroy 20 years after date of last entry. 85-1.1-56 Index to Misc. Court Records c. 1853/81- + varies maintain for period in which records are referred to. 85-1.1-57 Subpoena Docket (rare) 1790- + destroy 20 years after date of last entry. 85-1.1-58 Sheriff's Subpoena Docket (rare) 1790- + destroy 20 years after date of last entry. 87-1.1-59 Sheriff Foreign Service varies destroy 3 years after date of last entry. 88-1.1-60 Civil Fee Books 1790-c. 1913 + destroy upon written approval of the IOJA. Chancery 85-1.2-01 Chancery Order Book 1843-1852 maintain permanently. 85-1.2-02 Case Files, Chancery to 1853 transfer to Archives Division, Archives and Records Administration. Lis Pendens 85-1.3-01 Lis Pendens Record (Complaints) IC 32-30-11-11 1877- + destroy 20 years after date of last entry. 85-1.3-02 Lis Pendens - Complaint Files IC 32-30-11-1 1877- + destroy 20 years after filing. 85-1.3-03 Lis Pendens Record - Sheriff's Notice of Attachment IC 32-30-11 1877- + destroy 20 years after date of last entry. 85-1.3-04 Lis Pendens - Sheriff's Notice of Attachment IC 32-30-11 1877- + destroy 20 years after filing. 85-1.3-05 Lis Pendens Record— Sheriff's Certificates of Sale IC 34-2-29-1 1881-1987 destroy 20 years after date of entry. 85-1.3-06 Lis Pendens—Sheriff's Certificates of Sale IC 34-2-29-1 1881-1987 destroy 20 years after filing. 85-1.3-07 Lis Pendens— Redemption Record IC 34-2-29-3 1881-1987 destroy 20 years after date of last entry. 85-1.3-08 Lis Pendens— Redemptions IC 34-2-29-3 1881-1987 destroy 20 years after filing. NOTE: IC 34-2-29-1 et seq. was repealed by P.L. 309-1987 85-1.3-09 Index—Lis Pendens Record (discretionary) 1877- + destroy 20 years after date of last entry. 85-1.3-10 Transcript Order Book (to collect judgments) JP to 1976 City 1847- + Gen.Cts. to current destroy 20 years after date of last entry. 85-1.3-11 Transcripts (to collect judgments) JP to 1976 City 1847- + destroy 20 years after filing. 87-1.3-12 Transcript and Insurance Order Book (see also 85-1.3-10) (rare) 1877-1935 destroy. NOTE: ACTS 1877(r): 43:1 required foreign insurance companies to file certain statements with the Auditor of State and Clerk of the Circuit Court, the latter to note “in vacation of entries of the order book of such court” the name of the company and its agent and the date of filing. Some courts created separate “order books” for this purpose. 87-1.3-13 Foreign Insurance Company Statements 1877-1935 destroy. Partitions 85-1.4-01 Partition Record 1853-1869 (& later) maintain permanently. 85-1.4-02 Partition Record Complete 1853-1869 (& later) maintain permanently. 85-1.4-03 Case Files, Partitions 1853- + maintain in accordance with Plenary Civil Case Files, 85-1.1-25R. Dissolution Of Marriage Some courts maintain separate filing systems and have created separate “Domestic Relations” records for divorce/dissolution of marriage. 85-1.5-01R Entry Docket, Issue Docket & Fee Book c. 1973- + maintain permanently (may microfilm after 20 years). 85-1.5-02R Order Book, Domestic Relations c. 1973- + maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-1.5-03R Divorce Case Files to 8/31/1973 maintain in accordance with schedule 85-1.1-25R. 85-1.5-04 Judgment Docket c. 1973- + destroy 20 years after date of last entry. 85-1.5-05 Execution Docket c. 1973- + destroy 20 years after date of last entry. 85-1.5-06 Domestic Relations Index c. 1973- + maintain permanently. May microfilm 6 years after ledger is filled. 88-1.5-07 Dissolution of Marriage Case Files 9/01/1973- + maintain in accordance with Plenary Civil Case Files, 85-1.1-25R. 90-1.5-07.1 Dismissed Divorce/Dissolution of Marriage Case Files 9/1881- + destroy in accordance with Dismissed Plenary Civil Case Files 85-1.1-26R. 91-1.5-0.8 UIRESA Uniform Support, Petition, Certificate and Order as Initiating Court Under IC 31-18-3-4 7/01/1951- + maintain 2 years after order is entered if copy of petition is maintained by prosecuting attorney. (Docket Sheet/CCS is maintained). 01-1.5-10 Reciprocal Support (RS) Case files as Responding Court under IC 31-18-3-5 destroy case files 21 years after date of last action (Applies to both adjudicated and dismissed case files.) 93-1.5-09 Court Referral Case Files (IC 31-1-23); (IC 31-1-24) 1971 - + Domestic Relations Counseling Bureau Files. Destroy files 21 years after date of last entry. Criminal (2) 85-2-01 Indictment Record— Grand Jury (ledger) 1853-1973 transfer to Archives Division, Indiana Archives and Records Administration. 85-2-02 Indictments/Grand Jury Reports 1790- + transfer to Archives Division, Indiana Archives and Records Administration after 20 years. 85-2-03R Information Record 1853-1905 transfer to Archives Division, Indiana Archives and Records Administration. 87-2-33 Affidavit Record 1905-1973 transfer to Archives Division, Indiana Archives and Records Administration 87-2-34 Indictment/Information Record IC 35-34-1-1 1973- + transfer to Archives Division, Indiana Archives and Records Administration after 20 years. 85-2-04 Informations/Affidavits (1905-1973) 1853 - + transfer to Archives Division, Indiana Archives and Records Administration after 20 years. 85-2-05 Arrest Warrants 1790 - + file with Criminal Case File. 85-2-06 Recognizance Bonds, Criminal 1790- + transfer bonds prior to 9-01-1881 to Archives Division, Indiana Archives and Records Administration; destroy post 1881 bonds after 6 years. 85-2-07 Criminal Recognizance Bond Record (discretionary) 1790- + transfer ledgers prior to 9-01-1881 to Archives Division, Indiana Archives and Records Administration; destroy post 9/1881 ledgers 6 years after date of last entry. 85-2-08 Continuing Recognizance Bond Record (discretionary) (rare) 1790 - + destroy 6 years after date of last entry. 85-2-09 Habeas Corpus 1790 - + transfer to Archives Division, Indiana Archives and Records Administration 6 years after date of issue, if filed separately. 85-2-10 Habeas Corpus (ledger) 1790- + transfer to Archives Division, Indiana Archives and Records Administration 6 years after date of last entry. 85-2-11R Entry Docket 1790-1913 maintain permanently. 85-2-12 Entry Docket & Fee Book 1913-1990 maintain permanently; may microfilm 20 years after date of last entry. 90-2-12.1 Issue Docket, Criminal 1790-c. 1915 destroy. 85-2-13 Fee Book, Criminal to 1913 destroy if separate Entry Docket exists. If not, maintain permanently. 85-2-14 Clerk's Docket, Criminal (discretionary) 1790-1920's destroy. 85-2-15 Judge's/Bench/Court Docket, Criminal 1790-1920's destroy. 85-2-16 State Docket c. 1880's destroy. 85-2-17 Sheriff's State Docket c. 1880's destroy. 85-2-18 Docket Sheets, Criminal c. 1910's-1990 maintain permanently. May microfilm original 3 years after case is disposed of. 85-2-19R Order Book, Criminal c. 1860's-1990 (varies) maintain permanently. May microfilm after 20 years and transfer original to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-2-20 Order Book Complete, Criminal (rare) c. 1860's- c. 1880's maintain permanently. 85-2-21R Felony Criminal Case Files 1790- to 9-01-1881 transfer all files prior to 9-01-1881 to Archives Division, Indiana Archives and Records Administration. 9/1881-1990 Maintain a 2% statistical sample, which is determined by the IOJA with transfer to the Archives Division, Indiana Archives and Records Administration. Destroy remaining files 55 years after final disposition. Maintain packet for post- conviction relief. 87-2-21.1R Dismissed Felony Case Files 9/1881 - + destroy 2 years after order to dismiss is given. 90-2-21.2 Misdemeanor Criminal Case Files (CM) 1790- to 9/1881 transfer all files prior to 9-01-1881 to Archives Division, Indiana Archives and Records Administration. 9/1881 + Maintain a 2% statistical sample, which is determined by the IOJA with transfer to the Archives Division, Indiana Archives and Records Administration. Destroy remaining files 10 years after final disposition. 1990- + handgun possession maintain fifteen years. 85-2-22 Judgment Docket Criminal rare as separate volume destroy 20 years after date of last entry. 85-2-23 Disfranchisement Record (rare) 1920's destroy. 85-2-24 Suspended Sentence Docket 1919-1977 destroy 55 years after date of last entry. 85-2-25 Judgment Withheld Docket 1919-1977 destroy 55 years after date of last entry. 85-2-26R Depositions Published or Unpublished 1790- + destroy after 55 years if unopened and not filed with court packet. 95-2-26.1 Misdemeanor Depositions Published or Unpublished 1852- + destroy after 10 years if unopened and not filed in court packet. 85-2-27R Shorthand Notes/Tapes/Disks Not Transcribed—Felonies 1873- + destroy 55 years after date of trial. [Criminal Rule 5] 89-2-27.1 Shorthand Notes/Tapes/Disks Not Transcribed-Misdemeanors (CM) 1873- + destroy 10 years after date of trial. 85-2-28 Transcripts for Appeals 1790- + file in Criminal Case File if copy is maintained. 85-2-29 Probation Files 1907- + destroy 6 years after release of individual from final discharge. 95-2-29.1 Court Administered Alcohol Program (CAAP) 1974- + destroy 6 years after release of individual from final discharge (Probation Department Files). 95-2-29.2 Alternative Sentencing Case Files (Work Release Files) 1991- + destroy 6 years after release of individual from final discharge (Probation Department Files). 85-2-30 General Index, Criminals varies transfer to Archives Division, Indiana Archives and Records Administration after 55 years. 85-2-31R Restitution Record IC 35-38-2-2 (1927) 1976- + destroy 6 years after date of last entry. 89-2-32R Search Warrants (Executed and Unexecuted) and not associated with a specific criminal case file 1790- + place in separate case file and assign a criminal miscellaneous case number. Destroy 20 years after issuance of warrant. (The prosecuting attorney may request a longer retention period by filing a written request specifying the length of the extended retention period) 09-2-32.1 Search Warrant Executed and associated with specific criminal case file 1790- + place in separate case file and assign a criminal miscellaneous case number. Destroy at the same time as the associated criminal case. If there is more than one associated criminal case, destroy at the same time as the case with the longest retention period. An association with a specific criminal case is created when a notice is filed with the court by the prosecuting attorney stating that a filed criminal case is associated with the executed search warrant. Upon the filing of such a notice, an entry shall be made on the CCS in both cases noting the association. 09-2-32.2 Search Warrants Denied or Not Executed 1790- + destroy 2 years after order denying issuance of search warrant or if search is not executed (No return filed within the 2 year period presumes that warrant was not executed). 89-2-33R Certificates on Standards for Breath Test Operators, Equipment & Chemicals (IC 9-30-6-5) 1983- + destroy 10 years after filing or upon recordation in Nonjudicial Order Book 89-1.1-19.1. 05-2-34 Dismissed Misdemeanor Case Files 9/1881 destroy 1 year after order to dismiss is given. 05-2-35 Forensic Diversion Program 2004--+ destroy 6 years after release of individual from final discharge. 05-2-36 Wiretap recordings under IC 35-33.5-5-2 1990--+ Destroy after ten (10) years only upon an order of the court that issued the warrant. 05-2-37 Applications for wiretaps and corresponding warrants under IC 35-33.5-5-2 1990--+ Destroy after ten (10) years only upon an order of the court that issued the warrant. 09-2-38 Grand Jury Recordings and Transcriptions – felonies 1881+ Destroy 55 years after date of final disposition 09-2-38.1 Grand Jury Recordings and Transcriptions – dismissed felony cases 1881+ Destroy 2 years after order to dismiss granted 09-2-38.2 Grand Jury Recordings and Transcriptions – misdemeanors 1881+ Destroy 10 years after date of final disposition 09-2-38.3 Grand Jury Recordings and Transcriptions – dismissed misdemeanors 1881+ Destroy 1 year after order to dismiss granted 12-2-39 Problem-Solving Court Case Files 2002+ Destroy no earlier than 6 years after discharge from problem-solving court or completion of probation whichever is later 19-2-40 Pretrial Case Files 2019+ Destroy no earlier than 6 years from the date of case adjudication or sentencing whichever is later Estates (3) Wills 85-3.1-01R Recorded Original Wills 1790- + maintain permanently (as a part of the Estate Case File, or as a separate series if filed separately). May microfilm after 5 years. 85-3.1-02 Will Record 1790- + maintain permanently in original format; may microfilm or store electronically as a critical record, for security. 85-3.1-03 Transcript Will Record/original Will Record Ledger (a copy of an original ledger, copied for preservation) varies maintain both versions permanently in original format; may microfilm or store electronically as a critical record, for security. 85-3.1.04 Clerk's Report of Wills Probated in Vacation discretionary, usually from 1881, little used thereafter maintain permanently in original format; may microfilm or store electronically as a critical record, for security. 85-3.1-05 Index to Will Record discretionary maintain permanently in original format, may microfilm or store electronically as a critical record, for security. Estates 85-3.2-01 Appearance Docket to c. 1881 maintain permanently. 85-3.2-02 Allowance Docket to c. 1879 destroy. 85-3.2-03 Estate Entry Docket to c. 1879 maintain permanently. 85-3.2-04 General Entry Claim and Allowance Docket c. 1879 c. maintain permanently. 85-3.2-05 Estate Entry Claim and Allowance Docket & Fee Book (Form 42) c. 1911- + maintain permanently; may microfilm and destroy original 3 years after date of last entry. 85-3.2-06 Vacation Entries in Estates and Guardianships discretionary c. 1881-c. 1920's maintain permanently. 85-3.2-07 Probate Claim Docket discretionary c. 1853-c. 1879 destroy. 85-3.2-08 Clerk's Minute Book, Probate/Clerk's Docket discretionary destroy. 85-3.2-09 Clerk's Docket, Sale of Real Estate discretionary destroy. 85-3.2-10 Bar Docket, Probate discretionary to c. 1920's destroy. 85-3.2-11 Bench/Estate/Judge's Docket, Probate to c. 1920's destroy. 85-3.2-12 Issue Docket, Probate discretionary to c.1913 destroy. 85-3.2-13 Transfer Docket, Probate discretionary to c. 1920's destroy. 85-3.2-14 Docket Sheets, Estate c. 1910-1990 maintain permanently may microfilm 3 years after close of case. 85-3.2-15R Probate/ Estate Case Files 1790-1990 maintain permanently (may microfilm 2 years after order of final discharge of personal representative). 85-3.2-16 Accounts Current Reports IC 29-1-1-23(f) c. 1860's- maintain as part of Probate Case File. 85-3.2-17 Claims Against the Estate 1790- + maintain as part of Probate Case File. 85-3.2-18 Sale of Real Estate, Probate 1790- + maintain as part of Probate Case File. 85-3.2-19 Settled Assignment of Estates, Probate 1790- + maintain as part of Probate Case File. 85-3.2-20 Executor's Oath & Letters (ledger) c. 1840's-1953 destroy ledger 20 years after disposal of last case. 85-3.2-21 Administrator's Oaths & Letters (ledger) c. 1840's-1953 destroy ledger 20 years after disposal of last case. 85-3.2-22 Executor's Bond Record IC 29-1-1-23(d) 1840's- 6/30/1991 destroy ledger 20 years after disposal of last case. 85-3.2-23 Administrator's Bond Record IC 29-1-1-23(d) 1840's- 6/30/1991 destroy 20 years after disposal of last case. 88-3.2-51 Personal Representatives Bonds (ledger) per IC 29-1-1-23(d) (discretionary) 1/01/1954- 6/30/1991 destroy 20 years after disposal of last entry. 85-3.2-24 Executor's Bond to Sell Real Estate (ledger) 1853-c. 1881 destroy. 85-3.2-25 Administrator's Bond to Sell Real Estate (ledger) 1853-c. 1881 destroy. 85-3.2-26 Commissioner's Bond to Sell Real Estate (ledger) 1853-1881 destroy. 85-3.2-27 Record of Additional Bonds, Estates (discretionary) c. 1853-c. 1881 destroy. 85-3.2-28 Commissioner's Bond Record (discretionary) c. 1853-c. 1881 destroy. 85-3.2-29 Executor's Bonds Oaths & Letters (ledger) c. 1853-1953 destroy 20 years after disposal of last case. 85-3.2-30 Administrator's Bonds, Oaths & Letters (ledger) c. 1853-1953 destroy 20 years after disposal of last case. 85-3.2-31 Administrator's Executor's and Guardian's Bonds to Sell Real Estate 1853 - c. 1881 destroy. NOTE: ORIGINAL BONDS, OATHS, & LETTERS ARE APPROVED BY THE COURT, ARE ENTERED IN THE ORDER BOOK WITH ORIGINALS FILED IN THE ESTATE CASE FILES. 85-3.2-32 Record of Inventories IC 29-1-1-23(e) 1853-6/30/1991 destroy 20 years after disposal of last case. 85-3.2-33 Inventory of Surviving Partners (ledger) post 1853, discretionary destroy 20 years after disposal of last case. 85-3.2-34 Record of Inventory & Sale Bills 1853-6/30/1991 destroy 20 years after disposal of last case. 85-3.2-35 Record of Sale Bills/Account Sale of Personal Property 1853-1953 destroy. 85-3.2-36R Probate Order Book 1790-1990 maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-3.2-37R Probate Order Book, Complete c. 1829-c. 1920's maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-3.2-38 Order Book Estates, Vacation Entries c. 1881-c. 1969 maintain permanently. 85-3.2-39 Assignment Order Book discretionary maintain permanently. 85-3.2-40 Probate Order Book, Transcript of Original discretionary maintain permanently. 85-3.2-41 Record of Administrator's Accounts IC 29-1-1-23(f) c. 1860's-+ 6/30/1991 maintain permanently. 85-3.2-42 Inheritance Tax Files 1913- + maintain as part of Probate Case File. 85-3.2-43 Inheritance Tax Ledger 1913- + maintain permanently, may microfilm & destroy original 15 years after date of last entry. 85-3.2-44 Judgment Docket, Probate (rare) 1790- + destroy 20 years after date of last entry. 85-3.2-45 Praecipe Book, Probate (rare) 1790- + destroy 20 years after date of last entry. 85-3.2-46 Execution Docket, Probate (rare) 1790- + destroy 20 years after date of last entry. 85-3.2-47 General Index to Estates/Probate IC 29-1-1-23 1790-1990 maintain permanently – may microfilm or store electronically for security purposes. 85-3.2-48 General Index to Probate Complete Record to c. 1920's maintain permanently. 85-3.2-49 Index to Administrator's & Executor's Bonds IC 29-1-1-23 1840's- 6/20/1991 destroy when last corresponding bond ledger is destroyed. 88-3.2-50 Fee Books, Probate 1790-c. 1913 destroy upon written approval of IOJA. Guardianships 85-3.3-01 Guardianship Docket c. 1853-c. 1913 maintain permanently. 88-3.3-18 Guardianship Docket & Fee Book IC 29-1-1-23 1913- + microfilm and destroy original 20 years after date of last entry/close of guardianship. 85-3.3-02 Clerk's Guardianship Docket c. 1853-c. 1913 destroy. 85-3.3-03 Bar Docket, Guardianships c. 1853-c. 1920's destroy. 85-3.3-04 Bench/Judge's Docket, Guardianships 1790-c. 1920 destroy. 85-3.3-05 Guardianship Docket Sheets c. 1910-1990 microfilm and destroy original 20 years after close of case. 85-3.3-06R Case Files, Guardianships 1790-1990 maintain permanently (may microfilm 5 years after order of final discharge of guardian). 85-3.3-07 Guardianship Accounts Current Reports c. 1860's- 6/30/1991 maintain permanently. Maintain as part of Guardianship Case File. 94-3.3-18 Record of Guardianship Accounts Current IC 29-1-1-23(f) c. 1860's- 6/30/1991 maintain permanently. 85-3.3-08 Guardian's Oaths & Letters Record 1847- + destroy ledger 20 years after close of last case. 85-3.3-09 Guardian's Bond Record 1847- 6/30/1991 destroy ledger 20 years after close of last case. 85-3.3-10 Guardian's Bond Record to Sell Real Estate 1853-c. 1881 destroy. 85-3.3-11 Guardian's Bond, Oath & Letter Record c. 1853-1953 destroy ledger 20 years after close of last case. NOTE: ORIGINAL BONDS, OATHS & LETTERS ARE APPROVED BY THE COURT, ARE ENTERED IN THE ORDER BOOK WITH ORIGINALS FILED IN THE GUARDIANSHIP CASE FILES. 85-3.3-12R Inventory Record, Guardianships 1853- + destroy 20 years after disposal of last case. 85-3.3-13 Record of Sale Bills, Guardianships 1853-1953 destroy. 85-3.3-14R Order Book, Guardianships discretionary maintain permanently. May microfilm after 20 years and transfer original to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-3.3-15 General Index Guardianships discretionary maintain permanently. 85-3.3-16 Index to Guardianship Bonds discretionary to 6/30/1991 destroy filled ledger 20 years after entry of last case. 88-3.3-17 Fee Books, Guardianships 1790-c. 1913- + destroy upon written approval of IOJA. Trusts (Separate record series from probate, estates) 85-3.4-01R Trust Entry Docket Book/Trust Estate Fee Book [not required by IC 30-4-4-4(a)] -to current maintain permanently, (may microfilm after 20 years). 85-3.4-02 Trust Case Files -to current maintain permanently, (may microfilm 3 years after disposal). 85-3.4-03 Record of Trust Company Oaths (ledger) varies destroy 4 years after date of last entry. 85-3.4-04 Record of Delinquent Trust Records (ledger) varies maintain permanently. 85-3.4-05 Trustee's Miscellaneous Record of Reports (ledger) varies maintain permanently. Family Law (4) Juvenile Court 85-4.1-01 Record of Affidavit for Prosecution of Juvenile (discretionary) 1903- + destroy 20 years after date of last entry. 85-4.1-02 Entry Docket/Juvenile Entry Docket, Issue Docket & Fee Book (ledger) 1903-1990 destroy 20 years after date of last entry. 85-4.1-03 Juvenile Court Docket/Judge's Docket (replaced by Docket Sheets) 1903-c. 1930's destroy 20 years after date of last entry. 85-4.1-04 Docket Sheets c. 1910-1990 destroy 20 years after last entry or 20 years after time when minor reaches majority unless expunged. 85-4.1-05 Investigator's Case Reports (ledger) 1903- + destroy 20 years after date of last entry. 85-4.1-06R Master Card Index File 1903- + destroy 20 years from date of last entry or all born prior to 12-31 of year when child is 18 years of age. 85-4.1-07 Society History Case Files 1903- + destroy 12 years after last entry or 12 years after time when minor reaches majority unless expunged. 85-4.1-08R Juvenile Order Book (ledger) 1903-1990 maintain permanently, except individual records expunged. May microfilm after 20 years and transfer original to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 01-4.1-29 JD case files IC 31-30-1-4 felonies committed by a juvenile under 16 years of age destroy 12 years after juvenile reaches 18th birthdate. 01-4.1-30 JD, JC, JM and JS case files Delinquency cases not under IC 31-30-1-4 for under 16 years of age and all CHINS, status and miscellaneous case files destroy 12 years after juvenile reaches 18th birthdate. 01-4.1-31 JT case files Termination of parental rights destroy 5 years after juvenile reaches 18th birthdate. 01-4.1-32 Juvenile CCS Official Chronological Case Summary maintain permanently. 01-4.1-33 Juvenile RJO Record of Judgments and Orders maintain permanently. 87-4.1-21 Dismissed Juvenile Case Files 1903- + destroy 2 years after order to dismiss is given. 85-4.1-10 Adult Causes, Contributing to Delinquency of Minor (Case Files) 1905- + destroy 20 years from final judgment/order. 85-4.1-11 Bonds 1903- + destroy 3 years after disposal of case, if such bonds are filed separately. 85-4.1-12 Record of Commitments (ledger) 1869- + destroy 7 years after release of last person named in ledger. 85-4.1-13 Record of Releases (ledger) 1869- + destroy 7 years after release of last person named in ledger. 85-4.1-14 Record or Reports from Juvenile Institutions (ledger) 1869- + destroy 7 years after release of last person named in ledger. 85-4.1-15 Juvenile Institutional Report (Case Files) 1869- + destroy 7 years after individual is released from probation. 85-4.1-16R Probation Case Files/Folders 1903- + destroy 7 years after individual is released from probation or informal adjustment and after child reaches 18th birthday. 88-4.1-23 Juvenile Probation Officer's Copy of Report Where no Delinquency is Filed varies destroy after compilation of statistics. 88-4.1-24 No Probable Cause Files varies destroy after 2 years of filing. 88-4.1-25 Statistical Sheets varies destroy upon compilation of statistics. 88-4.1-26R Shorthand Notes/Tapes/Disks Not Transcribed varies destroy 7 years after date of trial and final judgment. 88-4.1-27 Court Reporter Calendars “Court Reporter's Call Sheets” varies maintain current year and previous year and discard earlier years. 85-4.1-17 Judgment Docket, Juvenile Court 1903- + maintain for 20 years from date of last entry. 85-4.1-18 Juvenile Fee Book/Juvenile Fine and Fee Docket (ledger) 1903- + destroy 6 years after date of last entry. 85-4.1-19 General Index, Juvenile Court (ledger or card file) (discretionary) 1903-1990 destroy 20 years after date of last entry. 85-4.1-20 Juvenile Restitution Record (ledger) IC 35-7-2-1 1976- + destroy 7 years after termination of probation of last person entered. 88-4.1-22 Fee Books, Juvenile 1903-c. 1913 destroy upon written approval of IOJA. 91-4.1-28 Juvenile Wardship Case Files 1903- + maintain under 01-4.1-30. Note: Under ACTS 1936(ss): 3:26(b), IC 12-1-3-10, 1976, County Boards of Welfare filed for “the dismissal of such guardianships”. These Case Files are not dismissed but such agency is ending its jurisdiction in such cases. Paternity 85-4.2-01R Paternity Book 1941- + maintain Order permanently in court; may microfilm filled ledger for security. 85-4.2-02R Docket Sheets 1941- + maintain permanently in court; may microfilm 3 years after disposition using standards of Admin. R. 6. 85-4.2-03R Paternity Case Files 1941- + maintain permanently (may microfilm after 5 years). 87-4.2-04R Dismissed Paternity Case Files 1941- + maintain permanently (may microfilm after 2 years from order of dismissal). 91-4.2-05 Shorthand Notes/ Tapes/Disks Not Transcribed 1941- + maintain permanently. Adoptions 85-4.3-01R Adoption Order Book/Record 1941- + maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-4.3-02R Adoption Case Files 1941- + maintain permanently (may microfilm after 5 years). 95-4.3-02.1 Dismissed Adoption Case Files 1941- + maintain permanently (may microfilm after 2 years from order of dismissal). 85-4.3-03 Adoption Docket Sheets 1941- + file with Adoption Case File. 85-4.3-04 Adoption General Index 1941- + maintain permanently in original format. 91-4.3-05 Shorthand Notes/Tapes/Disks Not Transcribed 1941- + maintain permanently. Court-Ordered Birth Certificates 85-4.4-01R Birth Certificate Record (Order Book Index of Judicial Judgment & Decree) 1941- + maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-4.4-02 Birth Certificate Record—Original Pleadings 1941- + destroy 5 years after hearing. County Court and Courts Performing County Court Functions (5) 85-5.1-01R Small Claims Docket and Fee Book 1976-1990 destroy after 20 years if not used as substitute Order Book (see 85-5.1-02R). 85-5.1-02R Civil Order Book - Small Claims/ Small Claims Docket 1976-1990 maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-5.1-03R Small Claims Docket Sheets 1976-1990 maintain permanently (may microfilm 3 years after disposition) 90-5.1-03.1R Small Claims Shorthand Notes/Tapes/ Disks Not Transcribed 1971- + destroy or reuse 3 years after date of trial. See 89-1.1-26.1R for CP cases. 85-5.1-04 Judgment Docket Small Claims Rule 11 1976- + destroy 20 years after date of last entry. 85-5.1-05R Small Claims Case Files 1976-1990 destroy 5 years after order releasing judgment; or 10 years where judgment has not been ordered released or where no discharge in bankruptcy is filed. 87-5.1-21R Dismissed Small Claims Case Files 1976- + destroy 2 years after order to dismiss is given or after discharge in bankruptcy is filed. 85-5.1-06R Civil Order Book—Plenary/Plenary Docket 1976-1990 maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-5.1-07R Plenary Case Files 1976-1990 maintain in accordance with 85-1.125R 85-5.1-08R Criminal Entry Docket and Fee Book 1976-1990 maintain 55 years in original or microfilm 10 years after last entry and destroy original. 85-5.1-09 Traffic Violation Docket 1976-1981 destroy. 85-5.1-10R Infractions Order Book 1981-1990 destroy 10 years after date of last entry. 85-5.1-11R Criminal and Traffic Docket 1976-1981 if it contains Class D Felonies, maintain 55 years; if misdemeanor only, destroy after 10 years. 85-5.1-12R Criminal Order Book/Criminal & Misdemeanors 1976-1990 maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-5.1-13R Case Packets, Traffic Infractions 1977-1990 destroy 10 years prior to 1981; after 9-01-1981 destroy after 2 years if court complies with IC 9-30-3-11(c), (d). 85-5.1-13.1R Traffic Non-moving Violations 1979-1990 destroy 3 years after end of calendar year and after audit by State Board of Accounts. 87-5.1-22R Case Packets, Non-Traffic Infractions 1977-1990 destroy 10 years after final judgment. 87-5.1-23R Case Packets, Ordinance Violations 1976-1990 destroy 10 years after final judgment. 90-5.1-23.1R Infraction/Ordinance Violations Shorthand Notes/Tapes/Disks Not Transcribed 1971- + destroy or reuse 2 years after final judgment. For felony and misdemeanors see 85-2-27R and 89-2-27.1. 85-5.1-14 Case Files—Criminal & Misdemeanor 1976-1990 destroy misdemeanor case files 10 years after final disposition; maintain Class D Felonies for 55 years-1979 +. Sample CM case files in accordance with 90-2-21-2; sample felony cases in accordance with 85-2-21R. 90-5.1-14.1 Copy of Pretrial Diversion Contract and Papers Filed in County of Residence, Different From County of Conviction 1976- + retain for 2 years after contract's termination date. 85-5.1-15 General Indices 1976- + maintain for life of ledger they index. 85-5.1-16 Jury Record 1976- + destroy 3 years after date of final entry and audit by State Board of Accounts. Justice of the Peace Jurisdiction 85-5.1-17 Civil Docket to 1976 destroy. 85-5.1-18 Civil Case Files to 1976 destroy. 85-5.1-19R Criminal Docket to 1976 destroy. 85-5.1-20R Criminal Case Files to 1976 destroy. NOTE: Includes Lake County JP courts through 1978. For records prior to 1941, offer to local repository or Archives Division, Indiana Archives and Records Administration before destruction. Town Court and City Criminal Jurisdiction 91-5.1-29 Criminal Docket varies destroy 10 years after last entry. 91-5.1-30 Criminal Case Files varies destroy 10 years after final entry. City Civil Jurisdiction 88-5.1-24 Civil Entry Dockets 1875-1905; 1917- + destroy after 20 years by petition to county records commission. 88-5.1-25 Civil Docket Ledgers/Sheets 1875-1905; 1917- + destroy after 10 years. 88-5.1-26R Order Books (“Minute Books” Lake County) 1875-1905; 1917- + maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 88-5.1-27 Civil Case Files 1875-1905; 1917- + destroy after 5 years from date of final judgment. 88-5.1-28 Fee Books, Civil 1875-1905; 1917- + destroy 10 years after completion of volume. Naturalizations (6) (Formerly schedules 85-6-1 through 12). Transfer any and all naturalization records immediately to the Archives Division, Indiana Archives and Records Administration through the IOJA. See Indiana Rules of Court, 1991, page 675 for list. Court Of Conciliation (7) 85-7-01 Order Book 1853-1865 transfer to Archives Division, Indiana Archives and Records Administration. 85-7-02 Case Files 1853-1865 transfer to Archives Division, Indiana Archives and Records Administration. Special Judicial Functions (8) 85-8.1-01R Insane Record/Mental Health Record 1848- + maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-8.1-02 Insanity Inquests/M.H. Hearing, Case Files 1848-1990 destroy 7 years after discharge. 85-8.1-03R Proceedings to Recommit to a Hospital for Insane 1881-1927 maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 85-8.1-04R Gen. Index to Insane/Mental Health Record (discretionary) -1990 maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 94-8.1-05 Commitment Files, Alcoholism 1929- + destroy 7 years after discharge. 85-8.2-01 Commitment Order Book, Epilepsy IC 16-14-9.1 1907-1990 transfer to Archives Division, Indiana Archives and Records Administration 20 years after last entry. 85-8.2-02 Commitment Files, Epilepsy IC 16-14-9.1 1907-1990 destroy 2 years after discharge of patient. 85-8.3-01 Commitment Order Book, Feeble-minded IC 16-15-1-2 1901-1990 transfer to Archives Division, Indiana Archives and Records Administration 20 years after last entry. 85-8.3-02 Commitment Files, Feeble-minded IC 16-15-1-2 1901-1990 destroy 2 years after discharge of patient. 85-8.4-01 Riley Hosp'l Order Book 1924-1943 transfer to Archives Division, Indiana Archives and Records Administration. 85-8.4-02 Case Files, Riley Hosp'l 1924-1943 destroy. 85-8.5-01 Commitment Files, Children to Public Hospitals 1933-1943 destroy. 85-8.6-01 IU Medical Center Order Book 1939-1943 destroy. 85-8.6-02 Case Files, IU Medical Center 1939-1943 destroy. 85-8.7-01 Record of Receiverships IC 34-2-6-1 1911-1990 destroy 20 years after date of last entry. 85-8.7-02 Files, Receivership Affidavit of Assets and Liabilities 1911-1990 destroy 20 years after filing. 85-8.7-03 Files, Receivership Claims 1911-1990 destroy 20 years after filing. 85-8.8-01R Drainage Petitions and Case Files 1881-1990 maintain permanently (may microfilm after 10 years). 85-8.8-02R Drainage Order Book 1881-1990 maintain permanently. May microfilm after 20 years and transfer of originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. General Schedules (9) 87-9-01 Jury Lists (name slips and lists) 1790- + maintain for 10 years unless entered in order book. If entered in order book, destroy 2 years after drawing. 87-9-02R Order Book, Appellate Court Decisions c. 1880- + varies maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 87-9-03R Appellate Court Decisions 1790- + maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA. 90-9-04 Jury Record (List of Jurors) Serving on Specific Cases/Time Book (ledger) 1853- + destroy 3 years after volume is filled and after audit by State Board of Accounts. 90-9-05 Jury Questionnaire Forms 1881- + destroy after 2 years from date of creation. 05-9-06 Documentation supporting juror disqualifications, exemptions, and deferrals 2003--+ retain for a minimum of two (2) years. 05-9-07 Digital Master created in accordance with Administrative Rule 6 2005--+ deposit digital master (regardless of medium [used for generation of microfilm]) with the Indiana Archives and Records Administration Vault for security backup. Trial Rule 77 Schedules (10) 94-10-01 Case Files 1991- + Apply existing schedules for each jurisdiction, adjudicated & dismissed. 94-10-02 Indexes 1991- + Apply existing schedules for each jurisdiction. 94-10-03 Chronological Case Summary (CCS) 1991- + For all types (except for IF/OV), maintain permanently. May microfilm 5 years after final disposition. If maintained electronically, guarantee capacity to generate hard copy at any time. For IF/OV, destroy 10 years after final disposition. 94-10-04 Record of Designated Judgments and Orders (RJO) 1991 Maintain each type permanently. May microfilm 2 years after completion of volume in accordance with standards set in Administrative Rule 6. If maintained electronically, guarantee capacity to generate hard copy at any time.