ELECTRONIC CASE FILE

(A) Electronic Case File. The electronic case file is the sole repository of all court records filed in a case for the duration of the case and the applicable retention period under the records retention schedule of the Maine Judicial Branch. Except for documents or material filed under Rule 34(B) that cannot be or are prohibited from being converted into electronic format by the court, each document filed in a case shall be converted and entered into the electronic case file. Documents or materials filed conventionally under Rule 34(B) are not part of the electronic case file but are a part of the case record. (B) Acceptance. Submitted documents become part of the electronic case file only upon acceptance by the court clerk. (C) Conversion Discrepancies. Any party has 70 days from the date of acceptance or until the final disposition of the case, whichever occurs first, to file a motion to correct any error caused by the conversion process. (D) Retention of Conventionally Filed Documents After Conversion. The court will retain a conventionally filed document in its original format for 70 days following conversion by the court clerk. After 70 days, the court clerk may destroy the conventionally filed document, unless: (1) The filer requests the return of the conventionally filed document before the expiration of the 70-day period; or 40 (2) The filer challenges the accuracy of the converted document before the expiration of the 70 days and retention of the conventionally filed document is necessary to resolve the dispute. Advisory Note – January 2026