Custody and withdrawal of papers, records and exhibits

1. The clerk shall have custody to the records and papers of the court. The clerk shall not permit any original record, paper or exhibit to be taken from the courtroom, judge’s chambers or from the clerk’s office, except at the direction of the court or as provided by statute or these rules. 2. Papers, records or exhibits belonging to the files of the court may be temporarily withdrawn from the office and custody of the clerk for a limited time upon the special order of the judge in writing, specifying the record, paper or exhibit, and limiting the time the same may be retained. A receipt shall be given for any paper, record or exhibit so withdrawn from the files. 3. Models, diagrams and exhibits of material forming part of the evidence taken in a case may be withdrawn by order of the court in the following manner: (a) By stipulation of the parties. (b) By motion made after notice to the adverse party. (c) After a judgment is final, by the party introducing the same in evidence, unless the model, diagram or exhibit is obtained from the adverse party. If any model, diagram or exhibit is withdrawn under this paragraph (c), the party or attorney who withdraws the same shall file an affidavit with the clerk to the effect that the person who withdraws it is the owner of or lawfully entitled to the possession of the model, diagram or exhibit. Withdrawal of any model, diagram or exhibit shall be on court order on such terms and conditions as the court may impose, and a receipt therefor shall be filed with the clerk. [Added; effective January 1, 1980; amended; effective February 22, 2021.]