COMMISSION MEETINGS

A. Meetings of the commission may be called by the chairperson or a majority of the members by written notice to the other members specifying the time and place of meeting. Such notice shall be transmitted in writing at least seven days before the time specified, except that a meeting may be held on shorter notice if the notice specifies that the meeting will be an emergency meeting. Notice of meeting may be waived by any commissioner either before or after the meeting takes place; and attendance at a meeting by any member shall constitute a waiver of notice by such member unless the member shall, at or promptly after the beginning of such meeting, object to the holding of the meeting on the ground of lack of, or insufficiency of, notice . Except as otherwise provided in Rule 6, subsection E., meetings shall be in person. (Amended and effective 2/13/2013; further amended 06/22/2021, effective 07/01/2021 ; further amended and effective 11/09/21 ) B. Meetings of the commission may be held without notice at any time or place whenever the meeting is one as to which notice is waived by all members or whenever the commission at a previous meeting shall have designated the time and place for such a meeting. C. The chairperson shall call at least one meeting each year for the principal purpose of reviewing and/or amending commission rules and operating procedures and briefing new commissioners of the rules and operating procedures. D. A quorum for the commission shall be five commissioners. The commission shall act by majority vote of all commissioners in all actions. E. A majority of the commissioners may call for a meeting of the commission to be conducted remotely by interactive conference where the nature of the business to be conducted is: 1. Reviewing and/or amending commission rules and operating procedures; 2. Briefing new commissioners of commission rules and operating procedures; 3. Electing of officers; 4. Discussing communications received by the commission from appointing and/or confirming authorities; 5. Appointment of a judicial candidate as provided in Article VI, Section 3, of the Constitution of the State of Hawai‘i; 6. Interviews and investigations and selection of nominees pursuant to Rules 9 and 11, and determinations as to retention pursuant to Rule 12, provided that a majority of the members determines there are extenuating circumstances that warrant remote participation such as acts of God, perils of health, safety, or welfare, and other extreme emergences. The interactive conference technology used by the commission must allow interaction among all commissioners and others participating in the meeting or in the conduct of business. Any commissioner participating in a meeting by interactive conference technology shall be considered present at the meeting for the purpose of determining compliance with quorum and voting requirements of the commission. (Added and effective 06/03/2020 ; further amended and effective 10/19/2021; further amended and effective 11/09/2021; further amended and effective 03/16/2022 ) F. In the event the chairperson is unable to perform their duties as chairperson, the vice-chairperson will serve as acting chairperson until the commission is able to meet and select by majority vote, a new chairperson. If both the chairperson and vice-chairperson are unable to perform their duties as chairperson, the secretary will serve as acting chairperson until the commission is able to meet and select by majority vote, a new chairperson. If none of the commission officers are either present or are unable to perform their duties as the chairperson, the commission will select by majority vote, one of the remaining commissioners to be the new chairperson. (Added and effective 10/19/2021)