CENTRAL INTAKE

(a) Functions. There is hereby established a Central Intake Office, staffed by the Board Clerk, which shall (1) receive information and complaints regarding the conduct of lawyers over whom the Court has jurisdiction, provided this rule shall not be 22 construed to limit the authority of any authorized agency to institute proceedings; (2) provide non-legal assistance to complainants in submitting their complaints; (3) provide information to complainants about the status of their complaints; (4) in conjunction with the Executive Director, determine whether the facts stated in a complaint or other information regarding the conduct of a lawyer provide grounds for further action by Bar Counsel or referral to another agency, and (A) dismiss the complaint; or (B) forward it to Bar Counsel, or to an appropriate agency or agencies; (5) provide to the complainant, if a complaint is dismissed: (A) a copy of the written guidelines for dismissal; and in the event of dismissal, a notice of complainant’s right of review (B) pursuant to Rule 9(e); (6) record disposition of all complaints. (b) Powers and Duties. The Board Clerk shall have the following powers and duties: (1) matters; to notify the complainant and the respondent of the disposition of (2) to forward a certified copy of the judgment of a lawyer’s criminal conviction to the disciplinary agency in each jurisdiction in which that lawyer is admitted when the lawyer is convicted of a serious crime (as hereinafter defined) in Maine; 23 (3) to maintain disciplinary records, subject to the file retention requirements of Rule 18(g), and to compile statistics to aid in the administration of the system, including but not limited to a single log of all complaints received, investigative files, statistical summaries of docket processing and case dispositions, and other records as the Board or the Court may require to be maintained. Statistical summaries shall contain, at a minimum: the number of pending cases at each stage in the disciplinary (A) process for each counsel and for the agency; the number of new cases assigned to each counsel during the year (B) and the total for the agency; the number of cases carried over from the prior year for each (C) counsel and the total for the agency; and the number of cases closed by each counsel during the year and the (D) total for the agency. (4) in conjunction with the Executive Director, to provide legal and administrative support to the Fee Arbitration Commission and Grievance Commission; (5) to designate alternate members to the Fee Arbitration Commission and Grievance Commission panels as necessary to meet the requirements of Rules 7(d)(8)(A) and 9(a); (6) to provide notice of public discipline, suspension, disbarment, and reinstatement to general media outlets throughout Maine, and throughout other jurisdictions in which the Board has reason to believe the attorney has been admitted to practice; and (7) to perform any other functions authorized by these Rules. 24 II. MAINE BAR ADMINISTRATIVE RULES