Attendance Records

(A) Obligation of the Provider: The provider of a CLE program shall create and maintain, for at least 3 years, records of attendance at the program. (1) Within 30 days after the date on which the program ends, the provider shall submit to the Commission a list of attendees for each activity, except that for any program occurring after December 15 the list must be submitted on or before the following January 10th. This list shall include: (a) the course identification number as assigned by the Commission; (b) the full name of each attendee; (c) the Delaware Supreme Court identification number of each attendee, as available; and (d) the number of credit hours to which each attendee is entitled, based upon the total number of credit hours approved by the Commission. This number should indicate how many of the credit hours were in Ethics. These records shall be submitted to the Commission by electronic transmission in a format approved by the Commission. The Commission may require verified statements as to the accuracy of the reports it receives. To ensure accuracy, providers shall have a representative present at the program to properly record attendance on a sign-in sheet. (2) In addition to the records submitted to the Commission, the provider shall furnish a certificate of attendance to each attendee. This certificate shall include: (a) the name, address, and telephone number of the sponsoring organization; (b) the course identification number as assigned by the Commission; (c) the complete title of the course attended; (d) the date(s), city, and state of the course attended; (e) the total number of credit hours approved by the Commission for the particular course; (f) the total number of credit hours attended by the Attorney, including a statement of the number of these hours that were in Ethics; and (g) the name and signature of the provider’s authorized representative. The certificate of attendance should be given to the attendee before the attendee leaves the seminar site. If this is not possible, the certificate of attendance shall be sent to the attendee as soon as possible after the seminar. (B) Obligation of the Attorney: The Attorney should keep copies of all attendance certificates, course outlines, agendas, cancelled checks, receipts, travel vouchers, and the like, to verify attendance, for 3 years after the end of the Compliance Year to which an activity was credited. The Commission may periodically request an Attorney to produce independent verification of attendance.