ICE Directive 1001.1, Directive: 1001.1 ICE Awards Program (Superseded)

DIRECTIVE TITLE: ICE Awards Program l t' a . ! 2.5. Chapter 53 of Title 5, USC, Sections 5335 and 5336. 1 ICE Awards Program Policy REL0000021281 s I r r, s .,: r a • r• • • 1 r r ! ' I/ • s, 1 1 1 1 r 1 r 1 r • s+ s • • r: • 1 r • c, r • r r ill 1 . r 1 5.

DEFINITIONS.

1 : 1 •:• 1 1 1 1 • r -/ 1/r. r • sr r r 1 as • • • i r + r. 1 r r' • r _ • ! i • 1 I; S I '. 1 1 '6 . is ` .f ' :i • ! •: . r ! ' 1. r• f • r II 10 wi 'tii iauZiti REL0000021281 5.7. Contribution is an accomplishment achieved through an individual or team effort in the form of a special act or service in the public interest, connected with or related to official employment. This effort is conducive to efficiency, effectiveness, or other improvement of Government operations, or results in a significant reduction in paperwork.

5.8. Contractor is a person who works for ICE under the terms of a contract in a commercial or profit-making relationship. ' 1 y r r• r , • 1 • • 1 1 1 :.: ' • • s 1 ' s' • w •' ' - 1 • r 1i • 1 i • 5.12. Honorary Award is a form of recognition of outstanding performance or achievement usually accompanied by a medal, certificate, plaque, citation, emblem, pin, or other similar item that can be worn or displayed. s 1 1 • r 1 • /•. ICE Awards Program Policy 3 REL0000021281 r 5.16.

Interagency Award is an incentive award for an approved contribution to an employee or employees from a federal, state, local or tribal agency that is not their own. + 5.20. 0n4he.Spot Awards are nominal value cash and non-cash awards presented to employees by supervisors for actions worthy of recognition where it is more meaningful to recognize achievement proximate to the event. A Time-Off Award (see section 5.27) may be used as an On-the-Spot Award, providing it will not disrupt operations. 1 E is E • ; / • :1- .

1 1 ! ' E - i 1 1 l 1 : 1 l • 5.22. Quality Step Increase (€BSI) is an increase in an employee's rate of basic pay from one rate of the grade of his or her position in the General Schedule, to the next higher rate of that grade, in recognition of sustained high quality performance at a level that substantially exceeds an acceptable level of competence. No more than one QS1 may be granted to an individual employee in the same 52-week period. 5.23.

Retirement Certificate is originated when an employee submits his or her retirement package. The Human Capital Office confirms eligibility to receive the certificate. The certificate shows the number of years of service. REL0000021281 5.24.

5.25. Special Achievement Awards are monetary or non-monetary awards for exemplary acts or achievements such as tangible benefits or savings and/or intangible benefits to the Government for a non-recurring contribution either within or outside of job responsibilities. Special Within-Band Increase may be awarded as a basic pay increase for employees within a Full Performance or higher band who make exceptional contributions to mission accomplishment or in other circumstances determined by DHS. Special within-band increases may not be based on length of service. a • r a". a •, a s ,, ► - f f 1 1 • • is • : r. •' • r s a ! • r ! ► •: • ♦ 1 r l r r ► ► ♦ , ► r , • ► a • I ' • I I ll ► •. • i• • ► • li. ► ► * r r►a s •► • r r r, ICE Awards Program Policy REL0000021281 6.1.2 Members of the ICE Senior Executive Service are eligible for awards where they are specifically denoted in the ICE Awards Handbook (Attached); and 6.1.3 Private citizens and organizations shall be recognized for significant contributions with non-monetary awards, i.e., Honorary Awards.

Individuals and organizations having a commercial or profit-making relationship with ICE shall not be granted monetary awards through this Directive. ' •, iII'Th a 1 r • i + a 1 i .• It 1• • . r 1 1 1 1. s a r • s • r,r • <1 r s r a" .. 1 r ► a 1 x. 1 • . i al • . 1 . •' • r 1 J • 1 . ' 6.6. The Government Purchase Card may be used for non-monetary awards in accordance with the appropriate rules, regulations, and authorities, including the Government Purchase Card Manual available on the Office of Acquisition Management Website. r a 1.• 1 s s , t ~' • [ a 1 1 r 1 1~ ~ 1 r ~ • r i 1 i i r, • , r2 REL0000021281 The Assistant Secretary is responsible for the effective administration of the ICE Awards Program.

The Assistant Secretary approves ICE's most prestigious awards and cash awards in excess of $5,000, but not more than $10,000; all nominations of employees for awards granted by agencies and organizations other than DHS; and to recommend to DHS cash awards of more than $10,000. In addition the Assistant Secretary: 7.1. VR 7.1,2. Recommends employees for awards that require DHS approval or concurrence; and 7.1.3.

Oversees the Awards Board and selects its three members. 7.2. Headquarters' Principal Staff, 7.2.1. Headquarters' Principal Staff members ensure effective administration of the ICE Awards Program within their program area.

They have authority to approve awards for employees under their jurisdiction under this Directive not in excess of $5,000. Additionally, the Headquarters' Principal Staff members: R 1 ` I3 J flU 1 REL0000021281 • R ~. a r i ' ►. ` Y • la • (d) Ensure the program's budget is prepared in accordance with the provisions of Section 6.2 above; • a 1' ► a :a ►. •a E. • r a ► s r' 7.2.2. Headquarters Principal Staff will annually review and evaluate the effectiveness of the ICE Awards Program within their Program Office and may submit recommendations for policy changes to the Director, Human Capital Office. •' .sir 4 Chairperson. ► M . a 1 a a ► . i a 1 ; ; ► a: ' i a I : REL0000021281 (d) Improve local administration; and, (e) Evaluate the effectiveness of the program, including adhering to EEO aspects. • -IA a- a is ••1. t !! M a i !♦ s a s, •. • !• • i r •o ` a • I (a) Ensures regulatory correctness and compliance with law, in consultation with the Program Office's Human Capital Officer; a ICE Awards Program Policy 9 REL0000021281 f LHIU WIU 1 1 . • .

1 1 1 i e • f# 1 1' 1 (f) Ensures the proper approvals, authorizations, endorsements and timeframes are met; (g) Coordinates the processing of awards with the Program Office's Human Capital Officer and/or the Director, Human Capital Office. f / f • f 1 1' .f • i 1 •' 1 (c) Value of Award; (d) Unit and/or Program Office that originated award; and, REL0000021281 • H I 7.8.2. Selecting the most appropriate form of recognition and awarding it on a timely basis; !r rLnT' L & !i IA L' Team Leaders and First Line Supervisors may provide awards to their subordinates using award funds originally allocated to their organizational unit, The approval is required of their Office Supervisor and the manager who has fiduciary responsibility for the funds used. 7.9.1. 1 !

I O' I `f 1 • • / 1 1 1 • • • • ♦ • r ICE Awards Program Policy 11 REL0000021281 Approved J ' e L. Myers Assistant Secretary ICE Awards Program Policy 12 REL0000021281