ICE Directive 1036.1, Directive: 1036.1 ICE Length of Service Awards

W36 . :1: :: ICE Length of Service Award; Date; .issue February .1 3, 2013 lE ecti'c mater I'ehruary 13 2013 "I `1m is the originating Superseded: Federat Enterpre Architecture Number .-. 306-1 l24102b originatrng doc€nhent. L 2. will enient (IC `E) is an important institutional goal. The leadership of ICI Purpose/Background.: Rex>nizi.ng employees contributions to U.S. lni igration and..

Customs lot continue to make employee recognition a priorityr. One ,way of recognitmg employees is the I...cngth of Service < nard, which recognizes employees' public service and dedication t IC b band to the United States by eommemoaalmg at five-)car intern al i, anniversary dates of "employ=ees' tenure with the U.S. Governm ent, This Directive establishes the policy,, responsibilities, and miptementmg pre Ledures for the Length of er%=ice A ids program for Government employees detailed to ICE. all Itr L employees, and other Federal. administering. Policy. ICE honors its employees' dedication to ICE, the Department of l lomeland Security, the Government of the United 'st itLs,and -cr4°ic . to the nation.

One of the clearest e .amples of dedication is'reco nizinL tu eniplc.?\ t this Length of Si r ire Awards profi?ram, It l : t i.11. wo tr .t . notate its emolo e ' 'cars service, and will do so . inrely°: s years 01 service. `1 brough . 3. Definitions. The folinwinn definitions apply for purposes of this Directive only.

3.:. 3.2. Emplowee. An indiY idual, as defined in Title 5, United States Code (C.I.S C) 2105; who is engaged in the performance of a function for the Federal Government under authority of law or an Executive act, excluding contact personnel, Official.

The hi bestranking official ill any l?ield Office Responsible location. This includes Special Agents in Charge. Field Office Directors; ICE Attaches, Chief" Counsels, and any other officials Nyho have been designated, in writing, by the ICE Director. ICE field.

3.3. Headquarters Responsible Officials. The Executive ¢Associate Directors (EADs) of Homeland Security Investigations (11SI), Enforcement and Removal Operations (FRO) and Management trnd Administration (M &A'); A); and the Assistant Directors, Officers, or equivalent positions who report directly to the Director. Deputy Director, Chief of Staff, or .E A D of lid 3.4.

Office of human Capital (OHC) Points of Contact (POCs). Individuals in HSl, ERO, and M&A who arc liaisons with OHC regarding human capital policies, procedures and 1, irectoratewwide or ICE -wide administrative issues. Leae'th of Service Awards Prograatm REL0000021457 K L. 1 3.6. Mission Support Staff Liaisons.

Personnel in each work unit who are the POCs with OHC POCs, 1 4.1. The Director, or his or her designee(s), is responsible for: 1) Issuing policies related to the ICE Length of Service Awards program; and 2) Recognizing employees who reach especially significant service anniversaries. 4.2. The Human Capital Officer, or his or her designee(s), is responsible for: r ' . u i i 'Ji 1!c _ • •! • 1 • f R • 2) Disseminating the names of eligible employees to OHC POCs.

Length of Service Awards Program REL0000021457 3 l) Providing the list of names of employees nearing a five-year increment service anniversary to appropriate supervisors; 2) Ensuring the list of employees nearing a five-year increment service anniversary is received from the OHC POCs; and 3) Preparing certificates and obtaining necessary signatures. 4.7. Supervisors are responsible for: •- - i r r - .r• ;r rs i 3) Ensuring that Length of Service Certificates, or pins, if applicable, are ordered for employees; 5. Procedures/Requirements.

5.1. Compiling List of Employees Eligible for Length of Service Awards. 1) The HCSCs will periodically generate a list of all employees approaching a five-year increment anniversary of Federal Government service. This list will provide at least a three month advance notice of each employee's anniversary, but anniversary dates are not to exceed six months' advance notice. -r •. r• ~ • r . i REL0000021457 4: 3) In computing eligibility, ICE employ ees will be given credit for total Federal service (based on their service computation date), including active duty.mIhtar service, provided iliac one year of total servie .ham been served as a.civilian employee.

52. Notification of Employee Length of Service Anniversary. 1) i h list will be forwarded to the OHC POCs for HSI, ERO, and &A.:. 1h tai IC POCs will provide the mission ,, ppr rt staff in their respective Directorate or Pwgmn, Offices w ith the names of those employee with upcoming_ service anniversaries. .

3) Each work trriit's::mi sion support staff liaison must notify the employee's supervisor of that employee's length of service anniversary. ,3. Ordering Length of Service Certificates. All employees eligible fora Length of Service Award will be presented a certificate. Supervisors are responsible for ensuring that their mission support staff liaison, or any other appointed staff member. orders the appropriately designated Length ofSergiice Certificate (5 years, 10 years, 15 ears, etc.).

Certificates are ordered by filling out and. submitting U.S. Customs and Border Protection.. (CBP) Form 205 (Attachment I). specit" °ing the number of forms that are needed for each \ ear u f'scrt ICC 1c,, be r t ani CI< 5.4. Award lug Optional Length of Service Lapel P.is. Supervisors may elect to additlonallz award a ienath of Service lapel .pin, embossed with the number of yse€ars of sere ice, to cnmiployree s in addition to the signed certificate.

5. . Ordering Length of Service Lapel Pins. Lapel pins are ordered by using a Government Purchase card at l?tty the GSA .NHS Advantage website: 4lthertl<rrntag sa.ac cstrdatrtac;rttain{stzirt nge,do`stcare k TS 5.6. Recognizing Special Anniversaries, 1) Those employees reaching 25, i5, and 40 years of service will be ree ognizi d by having their names and, at the discretidn of OPA and OHC, a short biographical article about their service posted on the ICE intranet Mtention can also be made in WEE. fo.

2) Supervisors will have shirt biographical articles written about employees and submitted to the OPA and OHC for posri.ng.on the ICE. web site. Mention can also be made in iC'Elnfo. 5.7. Length of Service Awards and Retirement Awards.

Length Service Awards are of given independently of any Retirement Awards. The various Retirement Awards av=ailable to employees are covered in the ICE Awards directive and handbook. L uab of Service Awards Program REL0000021457 II r i t tt t !' t t .•t t t ! ~': /book' I b I • R b i' b R i bi I I •[ s Authorities/References, 5 CFR 451 Attachment. Certificate Order Form.

No Private Right Statement. These guidelines and priorities are not intended to, do not, and may not be relied upon to create any right or benefit, substantive or procedural, enforceable at law by any party in any administrative, civil, or criminal matter. 7. 8, 9.

II 1" Immigration . i +,' Y r t Length of Service Awards Program REL0000021457