DOL OFLC, H-2A Record Layout FY19.pdf

U.S. Department of Labor Employment and Training Administration Office of Foreign Labor Certification Public Disclosure File: Federal Fiscal Year: Reporting Period: H-2A 2019 October 1, 2018, through September 30, 2019 Important Note: This public disclosure file contains administrative data from employers’ H-2A Applications for Temporary Labor Certification for Seasonal Agricultural Workers (ETA Form 9142) and the certification determinations processed by the Department’s Office of Foreign Labor Certification, Employment and Training Administration, where the date of the determination was issued on or after October 1, 2018, and on or before September 30, 2019. When using the H-2A program data, you will notice that there are multiple case records containing the same case number (CASE_NO). This situation occurs when the Department receives and processes H-2A applications filed by either (a) an association of agricultural producers who jointly employ workers with one or more of its association members, or (b) one or more individual employers who intend to jointly employ the workers. When these applications are received, one unique case number is assigned to the H-2A application and the first employer named on the application is data entered as the "master" record.

Each subsequent employer with different information is data entered as a "sub" record using the same case number. Therefore, when analyzing H-2A program usage, we recommend using the total number of workers certified (NBR_WORKERS_CERTIFIED) listed on the "master" record (i.e., the first employer record listed in the series of duplicate case numbers), which represents the total unique number of workers certified for the entire H-2A application, including all of the "sub" employer records. Analysis of H-2A program data using the "sub" employer records should be done with caution. For instance, the sum of the NBR_WORKERS_CERTIFIED for the "sub" employer records may or may not equal the "master" record.

When the sum of the "sub" employer records is less than the "master" record, this likely means the association of agricultural producers will directly employ the remaining workers full-time. When the sum of the "sub" employer records is greater than the "master" record, this likely means there was a sudden post data entry change in one of the "sub" employer records while the H-2A application was being processed, and the case management record for that "sub" employer was not updated before the certification was issued, in accordance with statutory/regulatory processing times, to the association or individual employer listed as the "master" record. In other instances, some "sub" employer records may show "0" workers certified, which likely means that employer's farm or ranch is being used to house the workers for other "sub" employers listed on the H-2A application. And finally, although each "sub" employer record may contain a positive number of workers certified, it is important to understand that associations of agricultural producers have the authority to transfer more or less workers to each of its "sub" employers depending on that employer's need in relation to changing weather or market conditions to plant, cultivate, or harvest crops.

FIELD DESCRIPTION CASE_NUMBER DECISION_DATE VISA_CLASS Unique identifier assigned to each application submitted for processing to the ETA National Processing Center. Date on which the last significant event or decision was recorded by the ETA National Processing Center. Type of application submitted for processing. H-2A refers to applications submitted by, or on behalf of, employers seeking certification to employ foreign workers on a temporary basis to perform agricultural services or labor.

CASE_RECEIVED_DATE Date the applications was received at the National Processing Center. CASE_STATUS Status associated with the last significant event or decision. Valid values include “Certification,” “Partial Certification,” “Denied”, and “Withdrawn.” FIELD DESCRIPTION REQUESTED_START_DATE_OF_NEED Actual date granted to an employer indicating when the need for the foreign workers to perform agricultural services or labor is expected to begin. REQUESTED_END_DATE_OF_NEED Actual date granted to an employer indicating when the need for the foreign workers to perform agricultural services or labor is expected to end.

PRIMARY/SUB Type of employer listed on the application. “Primary” and “Sub.” EMPLOYER_NAME Name of the employer requesting temporary labor certification. If Applicable, the "doing business as" name of employer submitting labor condition application. TRADE_NAME_DBA EMPLOYER_ADDRESS1 EMPLOYER_ADDRESS2 EMPLOYER_CITY EMPLOYER_STATE EMPLOYER_POSTAL_CODE Contact information of the Employer requesting temporary labor certification.

EMPLOYER_COUNTRY EMPLOYER_PROVINCE EMPLOYER_PHONE EMPLOYER_PHONE_EXT EMPLOYER_REP_BY_AGENT Employer requesting temporary labor condition is represented by an Agent or Attorney; N = Employer requesting temporary labor condition is not represented by an Agent or Attorney. LAWFIRM_NAME Name of the Law Firm filing an H-2A application on behalf of the employer. AGENT_ATTORNEY_NAME AGENT_ATTORNEY_CITY AGENT_ATTORNEY_STATE JOB_TITLE SOC_CODE Name of Agent or Attorney filing an H-2A application on behalf of the employer. City for the Agent or Attorney filing an H-2A application on behalf of the employer.

State for the Agent or Attorney filing an H-2A application on behalf of the employer. Title of the agricultural job. Occupational code associated with the job being requested for temporary labor certification, as classified by the Standard Occupational Classification (SOC) System. FIELD DESCRIPTION SOC_TITLE Occupational name associated with the SOC_CODE.

PRIMARY_CROP The employer's primary crop being worked by the foreign worker. NAICS_CODE Industry code associated with the employer requesting permanent labor certification, as classified by the North American Industrial Classification System (NAICS). NBR_WORKERS_REQUESTED Total number of foreign workers requested by the Employer(s). NBR_WORKERS_CERTIFIED Total number of foreign workers certified by the ETA National Processing Center.

FULL_TIME_POSITION Y = Full Time Position; N = Part Time Position. NATURE_OF_TEMPORARY_NEED Refers to the filing standard. Values include "Seasonal", "Peakload", "One- Time Occurrence", or "Intermittent or Other Temporary Need." BASIC_NUMBER_OF_HOURS Total work hours offered each week. HOURLY_WORK_SCHEDULE_AM Proposed Work Schedule Start Time.

HOURLY_WORK_SCHEDULE_PM Proposed Work Schedule End Time. BASIC_RATE_OF_PAY Rate of pay offered. OVERTIME_RATE_FROM Overtime Rate Starting Amount (if applicable). OVERTIME_RATE_TO Overtime Rate Ending Amount (if applicable).

BASIC_UNIT_OF_PAY Unit of pay. Valid values include “Hour", "Week", "Bi-Weekly", "Month", "Year" or "Piece Rate." SUPERVISE_OTHER_EMP Y = Supervisory Position; N = Not a Supervisory Position. SUPERVISE_HOW_MANY Number of Employees to Supervise. EDUCATION_LEVEL Highest level of education required for position.

Variables include "None", "High School/GED", "Associates", "Bachelor's", "Master's", "Doctorate (PhD)", or "Other Degree (JD, MD, etc.)." OTHER_EDU If "Other Degree (JD, MD, etc.) selected, specific diploma/degree.

MAJOR

Field of study required for position. SECOND_DIPLOMA Y = Second degree required; N = No second degree is required. SECOND_DIPLOMA_MAJOR If Secondary Degree Required, Area of Study. FIELD DESCRIPTION TRAINING_REQ Y = training is required; N = no training is required.

NUM_MONTHS_TRAINING If Additional Training Required, Number of Hours Needed. NAME_REQD_TRAINING If Additional Training is required, list of names of training courses needed. EMP_EXPERIENCE_REQD Y = Employment experience is required; N = No employment experience is needed. EMP_EXP_NUM_MONTHS If Job-Related Experience Required, Number of Month Needed.

WORKSITE_CITY City information of the foreign worker's intended area of employment. WORKSITE_COUNTY County information of the foreign worker's intended area of employment. WORKSITE_STATE State information of the foreign worker's intended area of employment. WORKSITE_POSTAL_CODE Zip Code information of the foreign worker's intended area of employment.

OTHER_WORKSITE_LOCATION Y = Additional Worksite Locations; N = No additional Worksite Location. ORGANIZATION_FLAG Refers to the filing status of the application. Values include “Association – Filing as Agent (H-2A Only)”, “Association – Joint Employer (H-2A Only)”, “Association – Sole Employer (H-2A Only)”, “H-2A Labor Contractor or Job Contractor”, “Individual Employer.” SWA_NAME State Workforce Agency Location. JOB_IDNUMBER Job Order Identification Number assigned by SWA.

JOB_START_DATE Job Order State Date. JOB_END_DATE Job Order End Date. Page 4